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Common Use Cases

📋 Overview​

This guide provides real-world scenarios showing how to use Mass Video Management effectively. Each example includes step-by-step instructions and practical tips.

Learning Approach

Start with simpler use cases (1-3) before attempting complex multi-step operations. Each example builds on concepts from the previous ones.

🎬 Use Case 1: Add Promotional Video to New Collection​

Scenario​

You've created a new "Summer 2024" collection and want to add a promotional video to all products in this collection.

###Step-by-Step

Category: Summer 2024
Manufacturer: (All)
Active: All
Has Videos: All (or Without Videos if you only want products that don't have videos yet)

Why these filters:

  • Targets specific collection
  • Includes all manufacturers in the collection
  • Applies to all products regardless of status
  • Optional: Use "Without Videos" to avoid duplicates

Result​

✅ All products in the Summer 2024 collection now have the promotional video as their first video.

📍 Use Case 2: Move Videos to Last Position​

Scenario​

Your products have specification videos in the first position, but you want to move them to the last position to prioritize product photos.

Step-by-Step​

1. Set Filters:

Category: (Select relevant categories)
Manufacturer: (All)
Active: Active Only
Has Videos: With Videos (only products that have videos)

2. Select Action:

Action: Update existing videos

3. Configure Update:

New Video Title: (leave empty - keep current titles)
New Position: -1 (last position)
Registered Only: (leave unchanged)
Why Position -1

Using -1 moves videos to the absolute last position without needing to know how many videos each product has.

4. Preview & Execute:

  • Click "Preview Affected Products"
  • Check the product list
  • Execute the operation

Result​

✅ All videos on the selected products are moved to the last position in their respective video lists.

🏷️ Use Case 3: Add Manufacturer Videos to All Their Products​

Scenario​

Nike has provided you with a brand video that should appear on all Nike products.

Step-by-Step​

1. Set Filters:

Category: (All)
Manufacturer: Nike
Active: Active Only
Has Videos: All

2. Select Action:

Action: Add video to products

3. Configure Video:

Video URL: https://vimeo.com/nike-brand-story
Video Title: Nike Brand Story
Position: -1 (last position - don't interfere with product demos)
Registered Only: ☐ (unchecked)
Brand Video Strategy

Adding brand videos at the last position (-1) ensures they don't overshadow product-specific content.

4. Preview & Execute:

  • Preview to ensure only Nike products are selected
  • Execute the operation

Result​

✅ The Nike brand video is added to all Nike products as the last video.

🧹 Use Case 4: Remove Outdated Videos from Discontinued Products​

Scenario​

You have inactive/discontinued products that still have videos attached. You want to clean these up.

Step-by-Step​

1. Set Filters:

Category: (All)
Manufacturer: (All)
Active: Inactive Only
Has Videos: With Videos

2. Select Action:

Action: Remove videos
(No additional fields needed)
Safety Check

Before removing, verify you're targeting only inactive products. This operation cannot be undone!

3. Preview & Execute:

  • Preview to see which inactive products have videos
  • Carefully review the list
  • Verify you want to remove videos from these products
  • Execute with extra caution (read the warning)
  • Confirm the removal

Result​

✅ All videos are permanently removed from inactive products, freeing up database space and keeping your catalog clean.

🔒 Use Case 5: Make Videos Exclusive to Registered Customers​

Scenario​

You have a "Premium" category with advanced tutorial videos that should only be visible to registered customers.

Step-by-Step​

1. Set Filters:

Category: Premium Products
Manufacturer: (All)
Active: Active Only
Has Videos: With Videos

2. Select Action:

Action: Update existing videos

3. Configure Update:

New Video Title: (leave empty)
New Position: (leave empty)
Registered Only: ☑ (checked - restrict to registered customers)
Member Exclusivity

This creates value for registered customers and can encourage account creation.

4. Preview & Execute:

  • Preview the Premium category products
  • Execute the operation

Result​

✅ All videos on Premium products now require customer login to view.

📦 Use Case 6: Add Demo Videos Only to Products Without Any Videos​

Scenario​

Some products in your Electronics category don't have any videos yet. You want to add a generic demo video to these products only.

Step-by-Step​

1. Set Filters:

Category: Electronics
Manufacturer: (All)
Active: Active Only
Has Videos: Without Videos (key filter!)

2. Select Action:

Action: Add video to products

3. Configure Video:

Video URL: https://youtube.com/watch?v=generic-electronics-demo
Video Title: Product Demonstration
Position: 0 (first/only video)
Registered Only: ☐ (unchecked)
Strategic Filtering

The "Without Videos" filter ensures you only add to products that don't have ANY videos, avoiding duplicates.

4. Preview & Execute:

  • Preview shows only Electronics products without videos
  • Execute the operation

Result​

✅ Products that didn't have any videos now have the demo video. Products that already had videos are unaffected.

🔄 Use Case 7: Update Video Titles Across Multiple Products​

Scenario​

You've rebranded and need to update video titles from "ABC Company Demo" to "XYZ Company Demo" across all products.

Step-by-Step​

1. Set Filters:

Category: (All or specific categories)
Manufacturer: (All or specific)
Active: All
Has Videos: With Videos

2. Select Action:

Action: Update existing videos

3. Configure Update:

New Video Title: XYZ Company Demo
New Position: (leave empty - don't change positions)
Registered Only: (leave unchanged)
Title Update

All videos on affected products will receive the same title. If you need different titles, use individual product editing.

4. Preview & Execute:

  • Preview affected products
  • Execute the operation

Result​

✅ All videos on selected products now have the updated title "XYZ Company Demo".

🎯 Use Case 8: Add Multiple Videos Sequentially​

Scenario​

You want to add three different videos to all products in a category: intro, demo, and review.

Approach​

Execute three separate operations in sequence:

Filters: Category = Target Category
Action: Add video
Video URL: intro-video-url
Position: 1
Execute

Result: Intro video added to all products in position 1

Result​

✅ All products in the category have three videos in the specified order.

Sequential Operations

When adding multiple videos, execute separate operations for each video to maintain precise control over positions.

💡 Tips for Complex Operations​

Testing Strategy​

Best practice workflow:

  1. Start small - Test with 2-3 products in a test category
  2. Verify results - Check products manually
  3. Scale up - Apply to full category/catalog
  4. Verify again - Spot-check several products

Multi-Step Operations​

Sequential Safety
  • Complete one operation fully before starting the next
  • Verify each step before proceeding
  • Use the preview extensively
  • Document your operations

Example multi-step workflow:

  1. Remove old videos from inactive products
  2. Add new videos to active products without videos
  3. Update positions on all products
  4. Make specific category videos exclusive

Safety Measures​

Before critical operations:

  • ✅ Export product data as backup reference
  • ✅ Test filters with "Preview" multiple times
  • ✅ For Remove operations, consider archiving products first
  • ✅ Keep notes of what operations you've performed

📊 Common Patterns Quick Reference​

GoalKey FiltersActionKey Settings
Add to new collectionCategory + Without VideosAddPosition: 0
Reorder videosCategory + With VideosUpdatePosition: -1 or 1
Manufacturer brandingManufacturer + AllAddPosition: -1
Clean inactive productsActive: Inactive + With VideosRemoveNone
Exclusive contentCategory + Active + With VideosUpdateRegistered Only: ☑
Fill missing videosCategory + Without VideosAddURL + Position: 0

🎓 Advanced Scenarios​

Scenario: Seasonal Content Rotation

Goal: Replace seasonal videos across multiple categories

Steps:

  1. Remove old seasonal videos:

    • Filter: Category = Seasonal collections + With Videos
    • Action: Remove
    • Verify preview carefully

  2. Add new seasonal videos:

    • Filter: Same categories + All
    • Action: Add
    • URL: New seasonal video
    • Position: 0

Result: Clean rotation of seasonal content

Scenario: Multi-Shop Video Sync

Goal: Sync videos across multiple shops

Steps:

  1. Shop 1: Add videos to products
  2. Shop 2: Switch shop context, repeat operation
  3. Shop 3: Switch shop context, repeat operation

Important: Always verify shop context before executing!

Scenario: Gradual Video Rollout

Goal: Add videos to products gradually

Steps:

  1. Week 1: Add to Category A
  2. Week 2: Add to Category B
  3. Week 3: Add to Category C

Benefit: Controlled rollout allows for quality verification

❓ Common Questions​

Can I add different videos to different products in one operation?

No. Each operation adds the same video to all filtered products.

Workaround: Run separate operations for each video/product group:

  1. Filter for Product Group 1 → Add Video 1
  2. Filter for Product Group 2 → Add Video 2
How do I update only specific videos, not all videos on a product?

You can't selectively update with bulk operations. Updates affect ALL videos on filtered products.

Solution: Use individual product editing for selective updates, or filter more precisely to target specific products.

Can I undo a bulk operation?

No. Operations are permanent.

Prevention:

  • Always preview first
  • Test with small sets
  • Document your operations

🎯 Next Steps​

🔧 Troubleshooting & Tips

Learn how to solve common problems and optimize your bulk operations

View Troubleshooting Guide →
Use Cases Mastered!

You now have a library of proven patterns for mass video operations. Start with simple cases and gradually tackle more complex scenarios as you gain confidence.

Last updated: 2025-12-13